In any version of Windows, the PrintScreen key captures the screen to the clipboard, which can then be pasted in Paint or any image editor and saved to a file. Windows 8 and Windows 10 saves you that additional step, making it very easy to capture your screen and saving to a file in a single keystroke. This article discusses various methods to take screenshots in Windows.
How to Take Screenshots in Windows 10
- Using the PrintScreen key
- Using WinKey + PrintScreen key in Windows 8 & Windows 10
- Using the built-in Snipping Tool
- Using WinKey + Shift + S keystroke to capture a specific area on the screen
- Using the built-in Snip & Sketch app
- Using a third-party freeware like ShareX, Greenshot
- How do I Capture a Scrolling window?
- How do I take a screenshot of the User Account Control dialog
- How do I take a screenshot of the Windows Recovery Environment
- Troubleshoot: Print Screen does not work on my system
These are the conventional ways to capture the screen, works in any version of Windows.
- PrintScreen: Copies the entire screen to clipboard.
- Alt + PrintScreen: Copies the currently active window to the clipboard.
Then open Paintbrush, paste (Ctrl + V) the clipboard contents and save the file.
You no longer need to open Paint to paste the image, as Windows 8 and Windows 10 saves the image automatically when you use the WinKey + PrintScreen keystroke.
WinKey + PrintScreen copies the entire screen to clipboard & automatically saves it to a PNG file in your
The files are named “Screenshot (n).png” where n is the index/counter which automatically increments after you use the WinKey + PrintScreen.
Additionally, press the Fn Key for Notebooks
If you’re using a laptop, use the Fn key also:
- Fn + PrintScreen
- Fn + Alt + PrintScreen
- Fn + WinKey + PrintScreen
When you press Fn + WinKey + PrintScreen or WinKey + PrintScreen, the screen dims for a moment. It’s an indication that the screen has been captured.
If you want to disable screen dimming during WinKey + PrintScreen, disable window animation setting in Visual Performance options.
Launch sysdm.cpl → Advanced → Performance → Settings → Visual Effects → Uncheck Animate windows when minimizing and maximizing → click OK → OK.
The screenshots index is stored in a value named
ScreenshotIndex the following registry key, and is updated (+1) every time you press WinKey + PrintScreen:
The above methods can be helpful to capture a specific window or the entire screen. What if you need to capture a specific area on the screen? You may use the built-in Snipping Tool for that. This excellent tool was first introduced in Windows Vista as a Tablet PC feature, and available even in later versions of Windows, including Windows 10.
Click Start, type snipping tool → select Snipping Tool from the results.
This tool offers you four screen capture choices:
- Free-form Snip – Captures the area you draw, can be an irregular shape. You can draw any shape around an object with your finger, mouse, or tablet pen.
- Rectangular Snip – Captures a specific portion (rectangular area) on the screen.
- Window Snip – Captures a specific window.
- Full-screen Snip – Captures Fullscreen.
Related article: How to Start Snipping Tool in Capture Mode by Default?
Once a snip is taken, you can save it as a
How to capture the Right-click Context menu or any menu in any program?
- Start the Snipping Tool
- Open the menu (in some program window) that you want to capture.
- Press Ctrl + PrintScreen.
- Click the arrow next to the New button, choose the kind of snip you want from the four choices displayed. Select Free-form Snip or Rectangular Snip, and select the area you want to capture.
You can set the time delay to capture a menu.
- Click on the Delay button and set the time (in seconds) accordingly.
- Click the arrow next to New, and click an option.
- Immediately switch over to the program in which you need to capture a menu. Snipping Tool will kick in after the specified number of seconds and capture the screen.
In Windows 10 Creators Update and higher, you can use the Winkey + Shift + S keystroke to screenshot a specific area on the screen, a window, or the entire screen.
In Windows 10 build 1809 and higher, this feature is named as Screen Snip which can be launched using Winkey + Shift + S. You can also click the Action Center icon in the notification area and click Screen snip to start it.
It lets you take a rectangular snip, freeform snip, and fullscreen snip options. In the previous build, it offered only the rectangular clip option.
This tool not only stores the screenshot on the clipboard, but also saves it to a .PNG file in a temporary folder. For more information, check out the article Screenshot a Portion of the Screen in Windows 10
The snipping bar provides you with four options that you can use for precise snipping. You can do a rectangular snip, or a freeform snip, window snip, or a full-screen snip.
In the Creators update, the Winkey + Shift + S keystroke launched Snipping Tool in the background, which means no Snipping Tool window is shown, but the capture is copied to the clipboard automatically. I’ve written about it in detail in post Screenshot a Portion of the Screen in Windows 10 [Winkey+Shift+S].In v1809 and higher, Winkey + Shift + S is no longer powered by the Snipping Tool. It’s now a part of Snip & Sketch which will phase out the Snipping Tool shortly.
Launch Screen snip by pressing PrintScreen
If you think the three keys combo is tough to operate, you can choose to have your PrtScn key open the new snipping bar, instead of Winkey + Shift + S. To do so:
- Click Start → Settings → Ease of Access → Keyboard → Use the PrtScn button to open screen snipping
If the above setting is enabled, your third-party screen capture tools may complain that it’s unable to register hotkey – PrintScreen. That’s normal, as only one application can register the hotkey at a time.
The Screen snip shortcut we’ve seen in Method 4, is powered by the Snip & Sketch built-in app. This app lets you capture screenshots, annotate, and share them using the Windows 10 Sharing UI. You can open Snip & Sketch from the Start menu.
This new tool is a complete replacement for the Snipping Tool. At some point in time, Microsoft will phase out the Snipping Tool completely.
You’ll see these three snip options in the Snip & Sketch interface.
- Snip now
- Snip in 3 seconds
- Snip in 10 seconds
If you click one of the above “New” snip options, you’ll see the screen snip controls at the top of your screen:
Once you take a screen clip, the image appears in the Snip & Sketch window where you can annotate the image or crop it.
Here is the list of buttons/options available in Snip & Screen:
- Touch writing
- Ballpoint pen
- Image Crop
- Copy to clipboard
- Open with
Microsoft has a guide on Snip & Sketch on their website. See How to take and annotate screenshots on Windows 10
Greenshot is a light-weight screenshot software which provides many useful features that are not available in Snipping Tool: It allows you to:
- Quickly create screenshots of a selected region, window or fullscreen
- Capture complete (scrolling) web pages from Internet Explorer
- Easily annotate, highlight or obfuscate parts of the screenshot
- Save screenshot to file, send to printer, clipboard, e-mail, or Office programs
- Upload to photo sites like Flickr or Picasa, and others.
When you capture a rectangular area, Greenshot also shows you the dimensions (in pixels) of the chosen portion.
That’s a great feature to have, especially if you write a lot of web content and need to capture screenshots with dimensions not exceeding the web page width.
You can also use NirCmd multi-purpose command-line tool along with a script to automate the task of taking screenshots and also opening the screenshot image automatically in an editor. Check out the post How to Automatically Take a Screenshot and Open it in an Editor for more information.
Using ShareX, I captured the Windows 10 Update History page.
The User Account Control window displays on a secure desktop and hence the Print Screen button wouldn’t capture it. If you’re a technical writer, who needs to capture the User Account Control dialog for documentation purpose, temporarily lower the UAC slider to “Do not dim my desktop” and then take a screenshot.
For more information and a GPO or registry method, see the article How To Capture a Screenshot of the User Account Control Elevation Dialog
You may need to take screenshots of the Windows Recovery Environment for documentation purpose. You can use a virtual machine (Hyper-V, Oracle Virtualbox, etc.) to take screenshots from it. But, if you can’t load a VM for some reason, here is how to take screenshots by booting the host machine into Windows RE.
To take a screenshot of your Windows Recovery Environment screen, you can use the NirCmd console tool (
nircmdc.exe). NircmdC.exe is the console version of the NirCmd.exe automation tool. NirCmd allows you to output the screen capture from the clipboard to a file.
While you’re logged in, download NirCmd, and extract NirCmdc.exe to a folder.
- Start the Windows Recovery Environment, and open the screen you want to capture.
- Press the PrintScreen button on your keyboard. This captures the current screen to the clipboard.
- Then, open Command Prompt via Troubleshoot → Advanced Options → Command Prompt.
- Switch to the directory where
- Type the following command, and press ENTER:
nircmdc clipboard saveimage D:\screencapture.jpg
[Change the drive letter and filename as required. NircmdC.exe supports the file formats:
The above command outputs the captured image from the clipboard to a JPG file.
exitto quit the Command Prompt window and go back to the Recovery Options page.
- Repeat the steps for each Windows RE page you want to capture.
Check your OneDrive, Dropbox or Google Drive Sync settings
If PrintScreen or one of the above key combinations doesn’t work, then another application running in the background may have registered the hotkey. For example, if you’re using OneDrive, DropBox, or any cloud storage service, the respective client software can include an option to save screenshots to your cloud storage account directly. For this to work, the client software takes over the PrintScreen hotkey.
Check your settings in OneDrive, Dropbox, Google Drive, or any other sync client, disable the screen capture hotkey feature in those programs. If you have two programs competing for the PrintScreen hotkey, the first program which registers the hotkey will take over the key.
In OneDrive, open Settings → Auto Save tab → uncheck Automatically save screenshots I capture to OneDrive → click OK.
Additionally, if you’ve redirected your Pictures folder to OneDrive, the Screenshots would be silently saved to
Onedrive\Pictures\Screenshots folder, instead of
Pictures\Screenshots. That’s another thing to watch out.
If you’re using Dropbox, open Dropbox Preferences → Import → Uncheck Save screenshots to your Dropbox → OK.
Likewise, check out if you have any such cloud sync tools or photo editing tools. One of the tools may have taken over the PrintScreen key.
Quoting a Windows 10 user:
Thanks so much, I checked the background programs, & low & behold, I installed a new program last night called Movavi photo editor & that is what took over my print screen feature & would not let print screen work for capturing a screenshot in any other program. So I am thankful that you had an answer to my problem.
Clipboard locked? Close all running apps to test
Another remote possibility is that some rogue program may have exclusively locked the clipboard. If that happens, you can’t write to the clipboard — copy & paste options won’t work in any application. PrintScreen or any combination of it may fail to copy the screen to clipboard.
The best way to troubleshoot is to close down running programs one at a time to test. Alternately, you can perform a clean boot procedure especially if a Windows or 3rd party Service is locking the clipboard and the PrintScreen key. To perform a clean boot troubleshooting in Windows, see Clean Boot Windows Using the Autoruns Utility.
Clipboard still does not work. How to debug?
There is another excellent tool called Clipboard Owner Debug. In many online support forums, especially the Microsoft Office forums, I’ve seen users complaining about Copy/Paste features not working in Word or Excel. The problem, as said earlier, occurs due to a rogue program which has owned the clipboard and locked it, preventing other apps from writing to the clipboard.
ClipboardOwnerDebug is a tool for debugging problems with the Windows clipboard, specifically with apps that open the clipboard and do not close it on time so that you’re unable to copy or paste anything. It’s a console which will poll the clipboard at specified intervals (in milliseconds) and reports changes to the clipboard along with the corresponding process name.
For example, to monitor the clipboard after every 100ms, i.e., poll the clipboard 10 times per second, use the following command-line:
You’ll see reports of different programs using the clipboard for short periods.
In the above screenshot, you can see that OneDrive and MouseWithoutBorders utilities have written to the clipboard once each. This doesn’t mean the apps have taken over the clipboard. If a particular process writes to the clipboard repeatedly, you’ll see lots of “clipboard in use” entries and that process is most likely the culprit. Exit that particular program or service and see if the Copy, Paste or Print Screen operations work on your system.
Hope this article covered most of the methods available to take screenshots in Windows 10 and earlier.
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About the author
Ramesh Srinivasan founded Winhelponline.com back in 2005. He is passionate about Microsoft technologies and he has been a Microsoft Most Valuable Professional (MVP) for 10 consecutive years from 2003 to 2012.