Let’s assume you’re working in the training department of a firm, and need to send training materials to new recruits on a regular basis. The usual way is to right-click on the file, choose Send To, and click Mail Recipient. This attaches the file to the compose window in your mail client.
How about saving bandwidth in your local network by sending the target path of documents (residing in a network share), instead of attaching them to mail?
For this purpose, I wrote a script which adds the Mail Recipient (as Path) option to the Send To menu, which when clicked, opens the compose mail window and adds the target location of selected files and folders to the Body.
1. Download SendLinkToMail.zip
2. Unzip the archive and extract the file sendlinktomail.vbs to a permanent location.
3. Double-click sendlinktomail.vbs to run it.
4. When you see the following prompt, simply press ENTER:
The Mail Recipient (as Path) is now added to the Send To menu.
5. Open the location which contains documents that you want to email (as Path)
6. Select the files.
7. From the File menu, choose Send To and click Mail Recipient (as Path)
This opens your mail client, with the Subject and Body fields populated.
Note: Hyperlink is formed correctly as long as the path does not contain spaces.
Add a salutation, type your message, mention the To: address and send it.
Customization
To change the default Subject line and To: address, edit the script using Notepad and modify the variables in Line #28 and 29. For example:
strRecipientEMail = "somename@mydomain.com"
strMailSubject = "Training Documents"
Undo Information
To remove Mail Recipient (as Path) option from the Send To menu, re-run the script, type UNINSTALL and press ENTER. Then delete the file sendlinktomail.vbs manually.
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The message below didn’t come out as posted?
It should have said have %3C or less than char before filename
and %3E or greater than char after filename
I got it work by adding the “” character (%3E) after each file string. This handled the spaces in files names.
@Rob,
Could you please explain where did you put the in the script?
i can not make it work…
great script!
but how can i convert a path with spaces into hyperlink? most of the files that i have to send have spaces…
Nice little script but need to tweak it slightly for my purposes.
First thing was to accommodate the ‘&’ character in the network path – this just mean encoding the & to %26
Secondly i was having the same problem as @Leandro – this was amended by putting <> after, e.g.:
<>
And finally, to include the filename of the first file as the subject, i used the following:
strMailSubject = objFSO.GetBaseName(WScript.Arguments.Item(0))
happy to share the update script.
Is there a way to have this attach the file instead of pasting the link in the body?
thanks,
austen
Hi,
I tried the script but the hyperlink is not created just the field.
can you help me ?
THX
Hi
I tried this script but the only thing that goes into the e-mail body is the file name, not a real link that you can click on.
Am I doing anything wrong here?
Thanks in advance!
Leandro
Charlie thats not a real question! windows XP can already do that!
how about this: How could I modify this script so it adds a shortcut (.lnk) of the selected files instead?
Is there a way to have this attach the file instead of pasting the link in the body?
thanks,
charlie